Vendor Rules & Regulations

1. Eligibility and registration

• Provide accurate personal, business, brand, and contact information.
• Only approved products and services may be displayed or sold.
• The registered vendor remains responsible for employees, agents, and stand representatives.
• Registration may be rejected where information is false, incomplete, misleading, or conflicts with event requirements.

2. Stand allocation and use

• A stand is confirmed only after successful payment and confirmation from VendSpace.
• Vendors must occupy only the stand number and area assigned to them.
• Stands may not be sold, sublet, shared, exchanged, or transferred without written organiser approval.
• Organisers may adjust allocations for safety, infrastructure, sponsorship, crowd control, or operational reasons.

3. Products, services, and conduct

• Illegal, counterfeit, unsafe, expired, offensive, or unauthorised goods are prohibited.
• Weapons, controlled substances, and hazardous materials are prohibited unless expressly authorised by law and the organisers.
• Aggressive solicitation, harassment, discrimination, disorderly conduct, and obstruction of walkways are prohibited.
• Prices and product descriptions must not mislead patrons.

4. Food, drinks, hygiene, and safety

• Food and beverage vendors must comply with applicable Ghanaian food-safety and public-health requirements.
• Food must be stored, prepared, and served hygienically with safe water, clean equipment, and suitable waste containers.
• Open flames, gas cylinders, generators, and high-load electrical equipment require prior approval and safe positioning.
• Vendors must immediately report hazards, injuries, fire, theft, or security concerns.

5. Setup, operating hours, and access

• Vendors must observe announced setup, opening, closing, and dismantling times.
• Vehicles may enter restricted areas only during approved loading periods.
• Vendor passes must be worn or presented when requested and may not be shared.
• A stand must not be left dangerously unsecured or abandoned during operating hours.

6. Branding, sound, and structures

• Displays must remain within the assigned stand boundary and must not block emergency routes or neighbouring vendors.
• Temporary structures, banners, lighting, sound systems, and promotional activity must comply with organiser instructions.
• Excessive noise, unauthorised public-address systems, and materials that damage the venue are prohibited.

7. Waste, property, and restoration

• Keep the stand and surrounding area clean throughout the event.
• Dispose of waste only at designated collection points.
• The vendor is responsible for damage caused by the vendor, staff, contractors, equipment, or customers under the vendor's control.
• The stand area must be cleared and restored at the end of the event.

8. Enforcement

Organisers may issue warnings, suspend operations, remove prohibited items, close a stand, revoke access, or cancel a booking where these rules are breached. Serious or repeated breaches may be referred to KNUST security or the appropriate authorities. A removal caused by vendor misconduct does not automatically qualify for a refund.